Woods Rogers is seeking to hire a Conflicts & Intake Assistant to join our exceptional Conflicts & New Business Intake team. The Conflicts & Intake Assistant provides administrative and project support to the Conflicts & New Business Intake team, with a primary focus on database cleanup and data integrity. The ideal candidate will have previous experience working in a law firm or other professional services environment. This is a full-time, non-exempt role that may be based in any of our six Virginia offices, with the option to work in a hybrid or fully remote arrangement.

Firm Overview

Woods Rogers is a Virginia-based law firm delivering uncommon service and solutions. More than 135 attorneys collaborate across disciplines to provide business-focused legal advice to a diverse range of clients, from individuals to large corporations. With outstanding talent, strong relationships, and an exceptional culture, we are redefining the legal experience for clients. Learn more at woodsrogers.com.

Required Qualifications 

• Demonstrated ability to learn new skills and adapt to new processes.
• Strong communication skills, both written and verbal, with the ability to effectively interact with clients and colleagues.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• High level of discretion and confidentiality in handling sensitive client information. 
• Proficiency with Microsoft Office Suite, specifically with Microsoft Word and Microsoft Outlook.

Preferred Qualifications 

• Previous experience working in a law firm or other professional services environment.
• Previous conflicts and new business intake experience. 
• Previous experience working with 3E Cloud and Workspace.

Responsibilities 

• Assist with database cleanup, data validation, and record maintenance projects.
• Support ongoing data integrity initiatives across conflicts and intake systems.
• Review and update records to ensure accuracy and consistency.
• Provide backup support for new business intake data entry and related processes.
• Assist with conflicts and intake workflow tasks as needed.
• Communicate professionally and collaborate effectively with attorneys, legal assistants, and other staff.
• Track assigned work and complete projects in a timely and reliable manner.
• Support general administrative and operational needs of the department.
• All other duties and responsibilities as assigned.

Benefits

• Medical Insurance
• Paid Time Off
• 401(k) + matching
• Paid Holidays
• Dental Insurance
• Vision Insurance
• Life Insurance
• Parental Leave
• Employer-paid Parking
• Gym Membership

Physical Demands

• Ability to sit for long periods of time and lift up to 25 pounds.

Applications 

Woods Rogers is an equal opportunity employer. Interested candidates should submit a resume and cover letter to recruit@woodsrogers.com. Review of applications will begin immediately. This position will remain open for applications until filled.