Woods Rogers is seeking to hire a Legal Assistant to support our Commercial Real Estate practice. The Legal Assistant assists attorneys and legal staff in all aspects of real estate transactions, including documentation, scheduling, and communication. The ideal candidate will have experience performing secretarial tasks and providing administrative support to attorneys in a wide range of commercial real estate transactions.

This is a full-time, non-exempt, in-office position at our Charlottesville, VA office. The anticipated schedule for this position is Monday – Friday, 8:30 AM – 5:00 PM with an unpaid lunch break.

Required Qualifications

• Previous experience working as a legal assistant in a commercial real estate practice.
• Strong communication skills, both written and verbal, with the ability to effectively interact with clients and colleagues.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• High level of discretion and confidentiality in handling sensitive client information.
• Proficiency with Microsoft Office Suite, specifically with Microsoft Word and Microsoft Outlook.

Responsibilities

• Provide day-to-day secretarial support to the Firm’s attorneys, including scheduling meetings, answering phone calls, and processing incoming and outgoing mail.
• Produce, review, and send legal documents and reports.
• Create and maintain electronic and physical files for real estate transactions.
• Assist in the tracking of billable hours.
• File case documents.
• Coordinate and schedule meetings, closing, and other real estate-related events.
• Communicate effectively with potential clients via phone, email, and in-person meetings.
• Follow established procedures to refer and coordinate conflict checks as needed.
• All other duties and responsibilities as assigned.

Benefits Include:

• Medical Insurance
• Paid Time Off
• 401(k) + matching
• Paid Holidays
• Dental Insurance
• Vision Insurance
• Life Insurance

Physical Demands

• Ability to sit for long periods of time and lift up to 25 pounds.

Work Environment

• Professional office environment

Applications

Woods Rogers is an equal opportunity employer. Interested candidates should submit a resume and cover letter to recruit@woodsrogers.com. Review of applications will begin immediately. This position will remain open for applications until filled.